8 Benefits of Digital Mobile Forms You Just Can’t Ignore
Staying on top of a maintenance checklist and inspections within certain environment is crucial. Traditionally, paper-based processes were the norm, but times are changing. Facility managers are increasingly turning to digital inspections/ checklists using mobile apps. This transition brings a multitude of benefits that not only streamline operations but also save time and resources. In this blog post, we will explore the advantages of embracing digital forms on mobile apps and how they can revolutionise your facility management practices.
Here are a few uses of digital forms:
- Health & Safety Walkarounds
- Site Inspections
- Maintenance Checklist
- Meter Readings
- Permit To Works
- Risk Assessments
- Legionella Records
- Asbestos Register
The Benefits:
- Real-time Data Capture
One of the most significant advantages of digital inspections/ maintenance checklist on mobile apps is the ability to capture data in real-time. With a few taps on a mobile device, facility managers and technicians can instantly log inspection results, complete with photos, notes, and timestamps. This real-time data collection enables faster decision-making and immediate action when issues are identified.
- Improved Accuracy
Illegible handwriting and transcription errors often plagued paper-based reports. Mobile apps eliminate these issues, providing consistent and legible records. This improved accuracy ensures that no details are lost in translation, leading to more precise insights and better maintenance decisions.
- Enhanced Efficiency
Digital forms cut down on the time required to record and process data. Automation features within mobile apps can raise jobs from failures, generate reports, and even set reminders for follow-up actions. This streamlined process allows facility managers to focus their efforts on addressing critical issues, improving overall operational efficiency.
- Centralised Data Storage
Gone are the days of flipping through stacks of paper to find historical inspections/ checklists records. Mobile apps store all the data in a centralised digital repository. This organised approach makes it easy to search for past reports which can be assigned to assets, sites or planned jobs to review trends, and identify recurring issues. It also aids in compliance with record-keeping regulations.
- Remote Access
Digital forms on mobile apps offer the flexibility of remote access. Facility managers and maintenance teams can conduct inspections or checklists from any location and instantly transmit data to a central database. This feature is especially valuable for multisite facilities or distributed teams.
- Instant Reporting
With mobile apps, generating reports is a breeze. Whether it’s a summary of daily results or a comprehensive analysis of quarterly assessments, digital reporting is efficient and instantaneous. Facility managers can quickly share these findings with stakeholders, providing them with up-to-date information.
- Cost Savings
The adoption of digital forms on mobile apps can lead to substantial cost savings. The reduced need for paper, printing, and manual data entry not only minimises expenses but also contributes to environmental sustainability—a win-win for facility management.
- Accountability and Compliance
Mobile app-based forms enhance accountability. Each inspection is linked or allocated to a specific user, creating a digital trail of responsibility. This feature aids in compliance with industry standards and regulations, ensuring that necessary inspections/ checklists are conducted and documented.
If you want to see our digital forms in action why not book a demo of our software!
Author
Charlie Bown
Ex Facility Manager, I feel your pain!
