CAFM Software for University

Technological University of the Shannon– CAFM and Facilities Management Software in a public technological university.


Background to  Technological University of the Shannon (TUS) and their requirements

TUS is Ireland’s newest Technological University with campuses in Athlone, Limerick, Clonmel, Ennis and Thurles.

With over 14,000 students on six campuses in Ireland’s Midwest and Midlands, TUS is Ireland’s newest and most unique Technological University.

Formerly comprising of Limerick Institute of Technology (LIT) and Athlone Institute of Technology (AIT) .

Limerick Institute of Technology was one of Ireland’s largest colleges with 6,900 students and 500 staff. The college is spread across 6 campuses in Ireland with 100s of buildings to manage. There are 7 staff in the central facilities team who manage the maintenance, buildings and assets using over 40 contractors and internal engineers.

LIT were looking for a facilities management software solution to help them manage all the sites, reactive and planned preventative maintenance and user requests and related documents in one central easy to use application.

Limerick Institute of Technology

The Trackplan Solution

  • 3-hour training session to central team.  And one 2-hour session with helpdesk manager.
  • Used across all 6 campuses by over 500 staff
  • Job requests sent in by email which Trackplan handles
  • Over 400 reactive and planned jobs booked each month
  • Over 60 planned maintenance schedules set up across sites and locations handling weekly inspections from grease trap maintenance to meter readings.
  • Over 3,000 photos and documents loaded in against jobs.
  • 41+ contractors loaded onto system for performance of work outside of internal team.