Maintenance Planner- The Best Way to Visualise Upcoming Jobs

Efficient maintenance planning is paramount for ensuring smooth operations. With the advancements in Computer-Aided Facility Management (CAFM) systems, managing maintenance activities has become increasingly streamlined and effective. One notable feature that stands out in modern CAFM systems is the utilisation of job calendars, offering a maintenance planner an intuitive and comprehensive tool to visualise, plan, and execute maintenance tasks seamlessly.


Visualising Maintenance Activities

One of the key benefits of job calendars within CAFM systems is the ability to view upcoming jobs by various time frames, including day, week, and month. This provides a maintenance planner with a comprehensive overview of scheduled maintenance tasks, allowing them to plan and allocate resources efficiently. Whether it’s routine inspections, preventive maintenance, or urgent repairs, having a clear view of upcoming activities is essential for effective planning.


Customisable Filters for Tailored Views

Another advantage of job calendars in CAFM systems is the flexibility they offer through customisable filters. The maintenance planner can tailor the calendar views based on specific criteria such as equipment type, maintenance priority, or technician availability. This ensures that users can focus on the information most relevant to their needs, enhancing productivity and decision-making.


Streamlined Operations with Drag & Drop Functionality

The drag and drop functionality within job calendars simplifies the process of scheduling and rescheduling maintenance tasks. The maintenance planner can easily adjust the timing or assign technicians to specific jobs by simply dragging and dropping tasks within the calendar interface. This level of interactivity and agility streamlines operations, allowing for quick adjustments to accommodate changing priorities or resource availability.


Efficient Resource Allocation

One of the primary objectives of maintenance planning is to ensure that engineers have jobs allocated for the upcoming days or weeks. Job calendars in CAFM systems facilitate this by providing the maintenance planner with a visual representation of available resources and workload distribution. By identifying gaps or overloads in scheduling, planners can make informed decisions to balance workloads and optimise resource utilisation, ultimately improving overall efficiency.


Enhanced Accessibility with Downloadable and Printable Views

To further enhance accessibility and communication, CAFM systems equipped with job calendars often allow users to download and print calendar views. This feature is invaluable for sharing schedules with team members, stakeholders, or external contractors who may not have access to the system. Whether it’s for daily briefings, compliance reporting, or coordination meetings, having the ability to export calendar views in a printable format facilitates seamless communication and collaboration.



In conclusion, job calendars represent a significant advancement in CAFM systems, empowering Maintenance Planners with powerful tools to streamline maintenance planning and execution. From visualising upcoming tasks to facilitating resource allocation and communication, job calendars play a crucial role in optimising maintenance operations.

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Charlie Bown

Ex Facility Manager, I feel your pain!


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