qr code facility management

The 6 Best Ways To Utilise a QR Code in Facility Management

There are a number of ways to use a QR code in facility management. They can be seamlessly integrated into your workflow, providing numerous benefits. Let’s explore the six best ways to leverage QR codes in facility management:


Raising a Job or Request:

A QR code in facility management can streamline the process of raising a job or request. By simply scanning the QR code at the site of the issue, or the exact room/ location all relevant details are automatically populated within the job or request. This eliminates manual data entry, saving time and reducing errors.


Scan below to raise a request:

QR code in facility management


Or Click HERE



Viewing Asset Details & Raising a Job vs. an Asset:

A QR code in facility management can offer instant access to asset information. When scanned, the QR code on an asset provides maintenance history, warranty details, and more. Additionally, QR codes can be used to raise a job specific to that asset, ensuring efficient maintenance management.


Scan below to raise a request vs an asset:

A QR code in facility management


Or Click HERE



Completing an Inspection or Checklist:

A QR code facility management can simplify the inspection process. Scanning the QR code associated with an inspection instantly displays the relevant checklist in our CAFM system. As each item is completed, it can be marked off digitally, ensuring thorough inspections and compliance.


Scan below:


A QR code in facility management


Or Click HERE



Completing a Permit to Work:

A QR code in facility management can enhance safety during maintenance activities by streamlining permit-to-work systems. Contractors can scan the QR code to access permit details or risk assessment for sign off on required documentation and commence work promptly.


Scan below:


A QR code in facility management


Or Click HERE



Forcing Contractors to Scan When Starting/Completing a Job:

To track contractor activity and ensure accountability, QR codes can be used to verify when a job begins and ends. Contractors are required to scan the QR code at the job site, providing real-time visibility into their activities but ensuring they are on site when they are trying to start or leave a job.



Managing and Viewing Stock & Inventory:

A QR code in facility management can simplify stock and inventory management. Each storage area can be assigned a unique QR code, allowing staff to quickly scan and view/ update stock levels. This ensures accurate inventory management and prevents stockouts or overstocking.



QR codes offer a seamless and contactless solution, they’re incredibly versatile and can be customised to meet the specific needs of your facility.

To experience the power of QR codes in facility management first-hand, try scanning the QR codes included in this article. You’ll see just how easy it is to improve efficiency and productivity with our CAFM system.

We could not provide you with access to all, to use some of the QR codes you will need access to the apps.

If you would like to find out more about how our QR codes work within our mobile apps then please do not hesitate to get in touch.



Charlie Bown

Ex Facility Manager, I feel your pain!


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