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Facilities Management Software for Golf Club & Heritage Building – Case Study

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Moor Park Golf Club – CAFM and Facilities Management Software in the Golf Club and Heritage Building

Background to Moor Park Golf Club and their requirements

Moor Park Golf Club is one of the largest golf clubs in Europe, with two championship golf courses set in 300 acres of parkland in Hertfordshire, UK. The clubhouse is a Grade I Listed Historic building and hosts events such as weddings, parties, conferences and training courses as well as containing busy restaurants, bars and golf facilities enjoyed by members and visitors. Moor Park’s in-house facilities maintenance team has 6 people busy looking after the impressive estate on behalf of the members and board of directors.

There was an identified need for:

  • A facilities management software solution to control and manage the work to the Historic Building / Mansion.
  • Health and safety issues to be monitored and controlled.
  • Reminders to be sent when planned and compliance work due.
  • Rationalized systems and records.
  • Reduce insurance premiums.
  • Make it easier to provide information when get quotes for any project.

 

The Trackplan Solution

After a demonstration to the board and maintenance team in late 2014, Moor Park signed up to Trackplan realising that it was a strong, easy to use facilities management software that would meet all their needs. Within weeks of the meeting Moor Park have been using Trackplan’s facilities management software to schedule, assign and manage all maintenance work across the estate.

All their assets are loaded into the system and a schedule of planned work automatically creates new jobs and sends out reminders when due. The maintenance manager can easily view upcoming jobs on the fantastic Trackplan calendar which allows him to move jobs between team members and spread the work load efficiently. Even better, he can create diary notes (or ghost jobs) alongside the live jobs to visualise, prioritise and plan future projects and work. The entire maintenance budget is to be managed from the Trackplan solution.